GeneralGrants

General Grants

Grant Guidelines
Letter of Intent
Proposal Submission
Post-Grant Procedures

Applying for a General Grant
Please review the Foundation’s general grant guidelines and priorities to determine if your organization’s mission and proposal are both consistent with the Foundation’s purpose as well as meet the Foundation’s funding criteria.

There are two steps in the grant application process. The first is submission of a Letter of Intent (LOI). After the LOI has been reviewed by the Foundation, the second step is submission of a full proposal if your organization is invited to do so by the Foundation.

Please note: Although Sacred Landmarks Grants are awarded through the Foundation’s General Grants program, there is a separate application process. To access the grant guidelines and application procedures, click here.

Step 1: Letter of Intent
The first step in the application process is the submission of a Letter of Intent (LOI), preliminary budget, and Pre-Screening Checklist. The LOI must be no longer than three double-spaced pages in 12 point or larger font. The budget is not included in the three pages. Plastic binders, covers, or other extraneous packaging should not be used with your LOI.

Please note: Although Sacred Landmarks Grants are awarded through the Foundation’s General Grants program, a separate Pre-Screening Checklist is required. To access the Sacred Landmarks Grants guidelines and application procedures, click here.

The LOI should provide information about the following:

  • The problem or community need to be addressed by the proposed project, including most recent data specific to the proposed service area, where available
  • How the project will address the community need or problem, and how this relates to the mission of the Foundation
  • The anticipated time frame for the project
  • The background of the applicant organization and its board and staff leadership
  • The plans for sustaining the project after support from the Foundation ends
  • Note any existing partnerships in place for the proposed work

In addition, attach a preliminary budget, including requested amount from The Cameron Foundation and other financial resources, pending or committed, to the proposed project.

One copy of the LOI, preliminary budget, and Pre-Screening Checklist must be submitted at least six weeks prior to the deadline for Proposals for the next grant cycle. Preview the form at left or log in to complete the Pre-Screening Checklist.

The LOI, preliminary budget, and completed Pre-Screening Checklist should be mailed or hand-delivered to:

President
The Cameron Foundation
228 S. Sycamore Street
Petersburg, VA 23803

LOIs must be mailed or hand-delivered – faxes are not acceptable. The Foundation will provide a response to the LOI no later than four weeks prior to the deadline for submitting Proposals.

Step 2: Submitting Your Proposal
If your organization and proposal appear to meet the Foundation’s eligibility criteria and current priorities, you will be invited to submit one original and one copy of the Proposal. The Proposal must be no longer than 10 double-spaced pages in 12 point or larger font, plus attachments. Plastic binders, covers, or other extraneous packaging should not be used for the Proposal. Proposals must be mailed or hand delivered – faxes are not acceptable.

Please note: Although Sacred Landmarks Grants are awarded through the Foundation’s General Grants program, applications are required to follow separate application instructions, including completion of an application form. To access the Sacred Landmarks Grants guidelines and application procedures, click here.

Your Proposal (including one original and one copy of ALL documents) should be organized as follows in this order:

1. Describe the background of the applicant organization.

  • Give a brief history of the organization.
  • Describe the programs and services the organization currently provides.
  • Describe the geographical area served by the organization.
  • Describe the constituency served by the organization.

2. Describe the project for which the organization is seeking funding.

  • Describe the need to be addressed, including most recent data specific to the proposed service area.
  • Discuss how the proposed project relates to the need.
  • Describe the specific goals of the project.
  • Define the geographical area to be served by the project.
  • Identify the staff or consultant(s) required to implement the project and provide their qualifications.
  • Provide a timetable for completion of the project.
  • Describe how the project will produce a positive impact that will continue beyond the period of support by the Foundation.

3. Describe how the organization will evaluate the project if the requested grant is approved. This description should include an explanation of the manner by which the organization will evaluate the results during the grant period and the results expected after the grant period. The long-term results are the results that are the ultimate goal of the project and reflect the long-term accomplishments to be achieved because of the grant.

4. Provide the following financial information:

  • A narrative support of the budget, including the requested amount and the plan for continued support at the conclusion of the project, if applicable.
  • Provide a detailed budget for the proposed project as an attachment. If the project is to last for more than one year, include a complete budget for each year and a total for all years. List all direct costs and indicate which of the costs would be paid from a grant from the Foundation. Show the amount requested from the Foundation, other sources of financial support for the project, and the amounts of such support. Specifically identify any funding that is pending and any that is secured.

5. Required Documents
The following documents must be attached to the Proposal. In each instance, the documents must relate to the organization that is making the application and will receive and administer the grant.

  • A copy of the determination letter from the Internal Revenue Service indicating the organization is exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code.
  • A list of all officers and directors of the organization, with their business addresses and phone numbers – please indicate which board members live or work in The Cameron Foundation’s service area.
  • The most recent annual report or summary of the activities of the organization.
  • Audited financial statements of the organization for the two most recently completed fiscal years. If an organization does not have audited financial statements, it may submit its Form 990 (including all schedules and pages) for the two most recently completed fiscal years, as filed with the Internal Revenue Service.
  • The board-approved current fiscal year operating budget of the organization.
  • Interim financial statements for the current fiscal year, including balance sheet and income & expense statements.
  • In cases where the applicant has an open grant with the Foundation, include a progress report, including year-to-date financial and narrative reporting, with the proposal.

Additional information may be requested during the grant review process.

Please note: Applicants are not to contact members of the Board of Directors or the Grants Committee regarding proposals.

To learn more about creating an effective proposal, read Elements of a Good Proposal.

Notification: Grant applicants are notified in writing approximately two weeks following the Board’s decision. If approved, a payout schedule and reporting deadlines are established, and the grantee is required to sign and return its award letter to execute the grant. If declined, the applicant is welcome to contact The Cameron Foundation’s program staff with questions.

Step 3: Post-Grant Evaluation and Documentation
All grant recipients are required to submit a Post-Grant Evaluation Report Form by the date shown on their grant award letter from The Cameron Foundation. Preview the form at left or log in to access the Post-Grant Evaluation Report Form.

Along with this form, grantees are required to include a Post-Grant Financial Report Form to show where funding has been applied. Preview the form at left or log in to access the Post-Grant Financial Form.